Legal Operations Administrator

As a Legal Operations Administrator, you will be a member of the Legal Services team in Legal Operations and the role supports the back office day-to-day activities in order to ensure a smooth process flow with the internal clients.

We all have a critical role to play and add value. Here is how this role will help:

• Monitor contract/document-related workflows to ensure fully and timely progression
• Support contract and document execution in compliance with internal policies
• Coordinate signatures using company’s preferred electronic signature software 
• Electronic document filling in the company’s document repository and Contract Lifecycle Management systems
• Physical archiving of legal documents
• Organization of notarial work (standard legalization activities)
• Management of e-mail distribution lists
• General Office Management tasks (act as the “go to” person for any facilities and IT related issues)
• Support with distribution of physical mail, courier shipments, etc.
• General support with organizing meetings and events
• Documentation of administrative processes and support with process improvement initiatives
• Maintenance of Teams folders, SharePoint sites and related meta data, org charts and other files and repositories
• Coordination and support for training sessions, including preparation and subsequent tasks (such as tracking of attendees and other metrics, follow up with surveys, etc.)
• Coordination and administration of various Legal Operations Processes
• Various administrative support tasks.

At Syngenta we are highly people focused – we look for professionals who are engaged, collaborative and excellent in execution. Leaders are expected to communicate effectively, develop teams and lead by example. Our industry and our function are changing rapidly so we are looking for new team members with a strong desire to develop themselves. 

You will be a great fit if you have:

• At least 1-2 years of experience in an administrative role (experience at a law firm or legal inhouse department is a plus)
• Fluent English language knowledge
• Bachelor in business administration or related field or equivalent education
• Knowledge of administrative legal and corporate processes would be an advantage
• Proven track record of successfully working within local and international teams, sharing work and tasks with other team members
• Excellent communication skills with internal and external stakeholders
• Proficiency in using MS Office Suite (including Excel, PowerPoint, Word), Teams, Zoom, SharePoint
• Excellent organizational and time management skills
• Enthusiastic, dynamic and positive approach
• Discretion and confidentiality.

Our efforts to become a really good place to work

• Dynamic and international environment
• Long-term opportunities
• High quality office environment
• Possibility of working from home

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Syngenta Group is one of the world’s leading sustainable agriculture innovation companies, with roots going back more than 250 years. Our 53,000 people across more than 100 countries strive every day to transform agriculture through tailor-made solutions for the benefit of farmers, society and our planet – making us the world’s most local agricultural technology and innovation partner. Syngenta Group is committed to operating at the highest standards of ethics and integrity. This is a commitment that we are making to investors, customers, society and employees. Syngenta Group is also committed to maintaining a workplace environment free from discrimination and harassment.