Administrative Assistant

Purpose:

• Provides secretarial/administrative support across all areas and levels of the organization.
• Uses an array of business software applications (e.g., word processing, presentation and spreadsheet).
• Screens incoming calls and mail, maintain diaries and handles confidential matters.
• Arrange business travel, coordinate meetings, support agenda management and expense tracking, and prepare presentations and departmental reports.
• Manage Social Media within organization to keep the stakeholders up-to-date about the activities within the function.

Accountabilities:

• Organize travel - worldwide and associated formalities such as obtaining visas, vaccinations, letters of invitation to embassies - hotel, rental cars, flights.
• Develop and create international visitor programs.
• Organize regular staff meetings.
• Organize quarterly engagement webinars and follow up with Communication.
• Provide assistance to Senior Leadership Team.
• Manage access to the executive, maintain and modify executive schedule.
• Perform regular office functions such as setting up and maintaining files; interviewing callers and making proper referrals and receiving, referring, or answering mail.
• Organizing meetings and workshops worldwide incl. technical equipment like ZOOM, conference calls etc. hotel rooms, visitor passes etc.
• Organize workplace for new employees like computer equipment, office space, badge, business cards, intranet links etc.
• Review drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Open purchase orders, handle incoming invoices, in Ariba.
• Expenses claims in Concur.
• Maintenance of Outlook, Distribution lists, Org Charts, Business Contacts etc., handle access to share points.
• Gather, compile and report on information relevant to supervisor's assignment.
• Super User ATOSS Time Management System.

• Minimum of 5 year experience in administrative supporting functions
• Commercial degree or equivalent work experience 
• Excellent (advanced) working knowledge of relevant IT systems (Word, Powerpoint, Excel, Outlook, SAP, Ariba, Invoice Management, and other tools)
• Fluent English (verbal and written) and German knowledge. Additional languages like French, is a plus
• Strong customer focus
• Experience of working in multicultural environment
• Self-Starter and proactive
•  Ability to work in a team environment
• Strong communication skills
• Ability to maintain high level of confidentiality

What we offer:

We offer a variety of financial and non-financial benefits including: 

• We offer a position which contributes to valuable and impactful work in a stimulating and international environment  
• Flexible working arrangements and environment with an open culture and diverse workforce  
• The opportunity to work with and learn from highly qualified and experienced employees 
• Learning culture (Together we Grow) and wide range of training options 
• You will profit from a competitive pension fund plan, attractive bonus system, onsite doctor, gym, canteen, and other benefits (Family friendly initiatives, Child and Family allowance…) 

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. 

As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all – while minimizing the use of land and other agricultural inputs.

Syngenta Crop Protection keeps plants safe from planting to harvesting.  From the moment a seed is planted through to harvest, crops need to be protected from weeds, insects and diseases
as well as droughts and floods, heat and cold.

Syngenta Crop Protection is headquartered in Switzerland.