Legal Operations Billing Specialist

The Legal Operations Billing Specialists Team will handle day-to-day operational tasks to ensure a smooth and customer oriented end-to-end process for Legal Department invoices (approx. 35 different HQ cost centers) and help ensure compliance with the Global Legal Billing Guidelines. Additional operational support for the Global Legal Technology and Process Management group will also be in scope.

Legal Operations Billing Specialist’s responsibilities include:

PO and Invoice Management for the Legal Department

• Ariba Purchase Requisitions for the Legal Department
• Manage invoice review & approval via Vendor Invoice Management / Ariba / SAP
• Prepare, review and submit urgent payments and exceptional non-PO payment requests
• Initiate vendor creation in SAP and Ariba for new vendors
• Initiate vendor master data changes as per vendor and/or internal stakeholder instructions
• First point of contact for any PO or invoice related questions from internal and external stakeholders
• Identify process improvement opportunities

Internal User Support for the end-to-end Legal Billing Process

• Act as global super user and escalation point for regional super users
• Provide support to the Legal Community for the End-to-End Legal Billing Process
• Support with creation and distribution of ad-hoc spend reports
• Support communications and training initiatives related to Billing for the Legal Community

Legal Operations Support

• Maintenance of Master Data of the Legal E-Billing System
• Manage and maintain budgets in the Legal e-billing system
• Support with the monthly and year-end accruals process
• Creation and maintenance of user accounts for various Legal Systems
• Ad-hoc requests with further operational tasks
• Support with process and digital improvement projects and implementations

Required - 

• Degree/diploma in commerce, accounting, finance or equivalent
• Fluency in English, skills in an additional language (German, French) is a plus
• 2-3 years experience in an operational role, preferably related to Billing
• Excellent IT literacy (knowledge of SAP/Ariba is an asset), quick learner
• Excellent time management skills with high proactive behavior to take initiatives
• Ability to work independently, to take informed decisions and determine priorities in a fast paced and fast-changing environment
• Attention to detail and strong customer orientation
• Strong analytical thinking and problem solving skills

Preferred - 

• Experience in Legal Operations
• Experience with managing a large amount of Purchase Orders and Invoices
• Knowledge of e-billing systems
• Good understanding of P2P processes

What we Offer

A culture that celebrates diversity & inclusion, promotes professional development, and strives for a work-life balance that supports the team members

• We offer flexible work options to support your work and personal needs
• Full Benefit Package (Medical, Dental & Vision) that starts your first day
• 401k plan with company match, Profit Sharing & Retirement Savings Contribution
• Paid Vacation, 9 Paid Holidays, Maternity and Paternity Leave, Education Assistance, Wellness Programs, Corporate Discounts, among other benefits

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status

Family and Medical Leave Act (FMLA)

(http://www.dol.gov/whd/regs/compliance/posters/fmla.htm)

Equal Employment Opportunity Commission's (EEOC)

(http://webapps.dol.gov/elaws/firststep/poster_direct.htm)

Employee Polygraph Protection Act (EPPA)

(http://www.dol.gov/whd/regs/compliance/posters/eppa.htm)

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Syngenta Group is one of the world’s leading sustainable agriculture innovation companies, with roots going back more than 250 years. Our 53,000 people across more than 100 countries strive every day to transform agriculture through tailor-made solutions for the benefit of farmers, society and our planet –making us the world’s most local agricultural technology and innovation partner.

Syngenta Group is committed to operating at the highest standards of ethics and integrity. This is a commitment that we are making to investors, customers, society and employees. Syngenta Group is also committed to maintaining a workplace environment free from discrimination and harassment.