Legal Operations Billing Specialist

As a Legal Operations Billing Specialist, you will handle day-to-day operational tasks to ensure a smooth and customer oriented end-to-end process for Legal Department invoices across multiple Legal Entities and Cost Centers and also ensure compliance with the Global Legal Billing Guidelines.

We all have a critical role to play and add value. Here is how this role will help:

• PO and Invoice Management for the Legal Department
  • Ariba Purchase Requisitions for the Legal Department
  • Manage invoice review & approval via Vendor Invoice Management / Ariba / SAP
  • Prepare, review and submit urgent payments and exceptional non-PO payment requests
  • Initiate vendor creation in SAP and Ariba for new vendors
  • Initiate vendor master data changes as per vendor and/or internal stakeholder instructions
  • First point of contact for any PO or invoice related questions from internal and external stakeholders
  • Identify process improvement opportunities

• Internal User Support for the end-to-end Legal Billing Process
  • Act as global super user and escalation point for regional super users
  • Provide support to the Legal Community for the End-to-End Legal Billing Process
  • Support with creation and distribution of ad-hoc spend reports
  • Support communications and training initiatives related to Billing for the Legal Community

• Legal Operations Support
  • Maintenance of Master Data of the Legal E-Billing System
  • Manage and maintain budgets in the Legal e-billing system
  • Collect and consolidate budget estimates from vendors
  • Support with the monthly and year-end accruals process
  • Creation and maintenance of user accounts for various Legal Systems
  • Ad-hoc requests with further operational tasks
  • Support with process and digital improvement projects and implementations.

Syngenta Group is one of the world’s biggest agricultural technology companies, with roots going back more than 250 years. With more than 59,000 employees, operating in more than 100 countries, the company strives to transform food production through Regenerative Agriculture - a science-driven, technology-enabled approach to improve soil, deliver high productivity and high-quality food, help fight climate change and restore lost biodiversity. Syngenta Group, which is registered in Shanghai, China, and has its management headquarters in Switzerland, draws strength from its four business units: Syngenta Crop Protection, headquartered in Switzerland; Syngenta Seeds, headquartered in the United States; ADAMA®, headquartered in Israel; and Syngenta Group China. Together, these businesses provide industry-leading ways to serve customers around the world. 

At Syngenta we are highly people focused – we look for professionals who are engaged, collaborative and excellent in execution. Leaders are expected to communicate effectively, develop teams and lead by example. Our industry and our function are changing rapidly so we are looking for new team members with a strong desire to develop themselves. 

You will be a great fit if you have:

• Degree/diploma in commerce, accounting, finance or equivalent
• Fluency in English, skills in an additional language (German, French) is a plus
• 2-3 years experience in an operational role, preferably in a related field: Accounts Payable, Accounts Receivables, Accounting
• Excellent IT literacy, especially Microsoft Office Suite including Excel
• Knowledge of SAP/Ariba is a plus
• Excellent time management skills with high proactive behavior to take initiatives
• Ability to work independently, to take informed decisions and determine priorities in a fast-paced and fast-changing environment
• Attention to detail and strong customer orientation, excellent communication skills with stakeholders on all seniority levels
• Strong analytical thinking and problem solving skills. 

Our efforts to become a really good place to work: 

• Dynamic and international team with great atmosphere 

• Long-term opportunities

• Annual bonus, pension fund

• Possibility of working from home  

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

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