HSE & Fleet Manager

Role purpose
•To serve as a link between employees and management on HSE aspects in the workplace
•To co-ordinate, manage, support, execute and monitor HSE performance, programs, CoP’s, Guidelines and Processes to ensure health, safety and compliance in the workplace
•To provide effective and responsive administration and coordination support of the organization's fleet (Company cars, pool vehicles and private vehicles for eligible employees) 
•To perform all the necessary HSE activities for the fleet as well as the head office 

Accountabilities
•Support implementation and compliance of legal requirements such as the OHS Act
•Support implementation and compliance with Syngenta HSE Policy, CoP’s and Guidelines
•Provide advice to management on HSE matters
•To carry out validation of HSE Management System requirements, identify gaps and implement and drive action plans
•Support and drive the HSE Objectives
•Create awareness on and drive HSE Initiatives 
•Perform and participate in Risk Assessments and mitigation actions 
•Co-ordinate and support H&S training: scheduling, conducting and records maintained
•To ensure Induction training is done for all employees, visitors and contract workers
•Drive, co-ordinate, report and follow up on H&S Observations
•Ensure that all incidents are reported, documented, investigated and recommended improvements implemented as well as monthly HSE statistical reporting
•Promote and implement actions necessary to ensure HSE cultural behavioural improvement
•Support HSE AME Lead on any other reasonable duties which may be required 

Fleet administration 
•Coordinate with the vehicle financing service provider on Company car leases and Pool vehicles in consultation with procurement and Finance department
•Ensure compliance with the PPM Capex approval process
•Ensures all eligible vehicles (Company car, pool vehicle and eligible private vehicles) are always fully compliant with the Road Traffic Act
•Ensure license renewals and roadworthy are done for company vehicles and trailers
•Maintain accurate records of vehicles and drivers’ information 
•Manage insurance claims process i.e. assist with lodging claims, gathering necessary information and following up on outcome or payment
•Liaise with HR to ensure data accuracy of vehicle for insurance purpose and proper coordination of the onboarding and exit process of employees
•Must be appointed as Company proxy and representative
•Implement and maintain Vehicle Policy
•Communicate and create awareness on Driving Safety Golden Rules
•Co-ordinate the training for employees driving on company business
•Ensure vehicles used for driving on company business complies with the minimum safety requirements defined in the Driving Safety Specifications
•Implement and maintain a process to ensure that all vehicles used for driving on company business are maintained in accordance with the manufacturer’s recommendations
•Implement and maintain an authorization process for all employees operating company vehicles or driving on Syngenta business
•Ensure all eligible vehicles on the vehicle benefit scheme are installed with the vehicle monitoring device (Telematics) and a vehicle tracking device (Tracker)
•Assist Line Managers with identifying and managing potentially dangerous driving behaviours and driver related risks
•Provide necessary support during incident investigation process
•Ensure all eligible vehicles are insured and registered for AA membership 
•Ensure all eligible vehicles are issued with a fuel card, e-tag and HSE standard required emergency kits
•Assist employees with emergency, accident, claims and vehicle hire process 
•Analyse the monthly fuel consumption report and flag any unusual occurrence to the responsible line manager
•Internal monthly reporting, including kilometres driven & vehicle incidents
•Annual review of eligible vehicles ensure compliance with minimum vehicle HSE requirements
•Provide and drive safe driving awareness /campaign to ensure minimum or zero vehicle related incidents
 

As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all – while minimizing the use of land and other agricultural inputs. Syngenta Crop Protection keeps plants safe from planting to harvesting.  From the moment a seed is planted through to harvest, crops need to be protected from weeds, insects and diseases as well as droughts and floods, heat and cold. Syngenta Crop Protection is headquartered in Switzerland

Knowledge, Experience & Capabilities

Critical qualifications
•OHSAct and or Samtrac and or NEBOSH and or HSE qualification
•Bachelors’ degree in Logistics Management/ Fleet Management qualification or equivalent 
•Minimum 2 years experience in similar role
•Proficiency in MS Office package
•Experience in a multinational organisation advantage 

Critical knowledge and skills
•Ability to work independently from time to time
•Strong attention to detail and accuracy 
•Problem solving skills
•Organisational skills
•Ability to effectively work with a broad cross-functional stakeholders, including external parties
•People Skills
•Project management skills
•Team orientation 
•Creative and analytical thinking
•Communication 
•Influencing

Critical success factors & key challenges
•Customer-Focused: Timely responds to requests for information, customer needs and resolving problems. Ensure that words and actions are consistent with all our stakeholders and keeping to our commitments. Ability to work under pressure.
•Innovative: Anticipate challenges and opportunities and agility to meet customer demands, adapt to changes and challenge the status quo. View situations from multiple perspectives & determine whether action is needed. Willingness to learn and take on challenges.
•Decisive: Problem solving skills and ability to make timely and well thought out recommendations, supported by proper underlying data and analysis, and swiftly executive/ implement decisions. 
•Communicative: Ability to use effective and efficient communication tools for all audiences; establishes structure and clarity of both verbal & written messages. Ability to work equally well as part of a team and individually. 
•Trusted: Meets all work commitments and follows through in a responsible and reliable manner; professionally and confidentially handles sensitive information, being well disciplined.
•Team-Oriented: Works well across all Business Units and functions; values input from others; enthusiastic, forward looking team player. Demonstrate personal commitment to the team. Listen to and fully involve others in team decisions and actions.
•Results-Oriented: Critical and systematic thinking to establish appropriate measures of progress and evaluation of results. Utilise agreed standards and processes.
 

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