HR Administrative Specialist

Are you a detail-oriented and highly organized individual with a passion for Human Resources? Are you looking for an opportunity to utilize your administrative skills in a dynamic and fast-paced environment? If so, we have the perfect position for you!

Come join our HR Admin Operations Team Switzerland as HRA Administrative Specialist

As an HR Administrative Specialist, you will play a crucial role by providing HR Administrative Services to ensure consistent and reliable delivery of effective and efficiently managed services.

What you will be responsible for:

• Support the end-to-end employee lifecycle
• Offer accurate and responsive customer-oriented support to employees
• Execute administrative tasks in alignment with Swiss-developed HRA policies and practices, ensuring compliance and attention to detail.
• Manage employee requests and inquiries through the ticketing tool, collaborating closely with the HR team and our external global service delivery provider.
• Handle work permit applications and extensions across specified locations.
• Develop and maintain templates, forms, policies, and SharePoint sites.
• Create reference letters using our tool, finalizing them in German, English, and French.
• Prepare various documents (e.g., written warnings, termination letters) in German, English, and French, working closely with HR Business Partners.
• Manage document-related tasks, including printing, verification, signing, scanning, routing, tracking, and storage.
• Take ownership of HRA processes not covered by the external service provider.

• Completed commercial apprenticeship with a Swiss federal HR diploma or equivalent.
• 2 to 4 years of HR experience or broad HR knowledge in an outsourcing environment.
• Solid knowledge of Swiss labor law.
• Proficiency in HRA practices and processes.
• Familiarity with Microsoft Office, HR tools (Workday, Aconso, SNOW), and IT tools.
• Demonstrates a culture of service, discipline, teamwork, continuous improvement, and high performance.
• Proactive with the ability to work independently and excellent customer relationship management skills.
• Excellent written and oral communication skills in English and German (French fluency is a plus).
• Upholds personal integrity and professionalism in handling sensitive information.
• Effective communication across all organizational levels and takes personal accountability for outcomes.
• Capable of handling complex situations, analysing problems, and finding efficient resolutions.

We offer a variety of financial and non-financial benefits including:

• A position which contributes to impactful work in a stimulating and international environment
• Flexible working arrangements and environment with an open culture and diverse workforce
• The opportunity to work with and learn from highly qualified and experienced colleagues
• Learning culture (Together we Grow) and wide range of training options
• You will benefit from a competitive pension fund plan, annual bonuses, onsite doctor, gym, canteen, and other benefits (Family friendly initiatives, Child and Family allowance…)

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status

#LI-SN1

As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all – while minimizing the use of land and other agricultural inputs.Syngenta Crop Protection keeps plants safe from planting to harvesting. From the moment a seed is planted through to harvest, crops need to be  protected from weeds, insects and diseases as well as droughts and floods, heat and
cold. 
Syngenta Crop Protection is headquartered in Switzerland.