Executive Assistant - Hybrid

This role will require the candidate to effectively manage a demanding workload under time constraints with a calm, confident, and positive attitude. You must have the ability to work independently and trust your experience to help guide you to make independent decisions. Excellent communications skills, the ability to prioritize effectively, and handle multiple time-critical tasks simultaneously are a must. Being detail-oriented and having consistent and timely follow through will be essential to success in this role. This role requires complex calendaring skills and extensive travel knowledge with a pulse on the ever-changing travel environment. You will be an asset and partner to the executive. If you enjoy a fast-paced environment with an amazing company culture, this is a fit for you!

Accountabilities

• Provide complex administrative support to the Regional Director of North America Crop Protection (the executive), including calendar management with attention to detail and accuracy. Proactively provide additional resources needed to prepare the exec for meetings
• Make decisions about relative priority of meetings and appointments and resolves conflicts as necessary
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Draft and prepare correspondence for internal announcements that are sometimes confidential in nature
• Manage domestic and international travel scheduling start to finish including contingency planning for travel interruptions or changes in business itineraries
• Process expense reports in a timely and highly accurate manner
• Create a pathway for smooth communication between North America Crop Protection teams and internal departments; demonstrating leadership as the face of the executive team, build trust and support with senior management teams
• Maintain Business Planning calendar by setting cadence of high priority meetings and events with an eye on future planning
• Follow internal communication strategy to support regional town halls, leadership chats, round table discussion and other one-off and recurring meetings for the executive and senior leadership team. Assist in preparing and managing presentations
• Independently manage end-to-end logistics for team meetings and off-site, which will include securing space (on or off-site), catering, AV needs. Periodically may include room blocks, air travel, transportation arrangements and evening activities
• Organize meetings and conference/Teams/Zoom calls, arrange for lunches as needed
• Manage invoices and POs as required
• Prepare Word, Excel, PowerPoint presentations, agendas, reports. Coordinate special projects which may be highly confidential on behalf of the exec team. Ad hoc projects as needed
• Responsive to emails/texts/phone calls, at times outside normal business hours. Flexible hours as dictated by the needs of business for projects and meetings

About Syngenta

Syngenta is a global leader in agriculture; rooted in science and dedicated to bringing plant potential to life. Each of our 31,000 employees in more than 100 countries work together to solve one of humanity’s most pressing challenges: growing more food with fewer resources. A diverse workforce and an inclusive workplace environment are enablers of our ambition to be the most collaborative and trusted team in agriculture.

We aim to improve the sustainability, quality and safety of agriculture with world class science and innovative crop solutions. Our technologies enable millions of farmers around the world to make better use of limited agricultural resources. No matter what your position, you will have a vital role in safely feeding the world and taking care of our planet. Join us and help shape the future of agriculture.

Requirements

• College diploma or university degree in Agriculture, Business, Marketing, or Event Management is preferred.
• A minimum of 10 years of related experience required in working in an executive assistant role supporting C-Level executives
• Strong proficiency in Microsoft Office Suite, particularly Microsoft Outlook
• Strong understanding of Concur for travel and expenses
• Efficiently schedule complex meetings that will require multiple high-level participants with conflicting priorities across global time zones
• Strong attention to detail
• Ability to develop trust & cross functional relationships
• All applicants must be able to work in the US without sponsorship from Syngenta

Preferred Requirements

• Strong written, oral, and interpersonal communication skills and ability to speak and write in a clear and concise manner
• Confidence and maturity to interface with customers, suppliers, and high-level senior executives
• Excellent judgment and a high level of professional etiquette
• Utilize effective time management and organizational skills; proven ability to meet deadlines
• Use discretion, confidentiality, and good judgment to handle executive level matters
• Comfortable working across international time zones
• Represent the company and the executives in a positive light through great follow-through skills and sound business judgement
• Ability to work unsupervised. Confidentiality in daily actions
• Ability to negotiate effectively cross functionally – influence without authority
• Possess a strong business sense and decipher priorities and make sound judgment calls when needed

What We Offer:

• A competitive base salary and incentive bonus potential, combined with challenging and meaningful work, learning and career development opportunities in a great team environment.
• A culture that celebrates diversity and inclusion, promotes professional development, and offers flexible work options to meet both your work and personal needs.
• Comprehensive benefit offering, group retirement program with company match.
• Focus on wellness and innovative programs that support overall health and wellbeing such as annual Lifestyle Account and free Headspace App.
• Progressive Employee Policies and Programs including Flexible Work Location approach, a vacation policy that provides up to 30 days’ vacation for all employees.

#LI-DR123

#LI-HYBRID

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Family and Medical Leave Act (FMLA)

(http://www.dol.gov/whd/regs/compliance/posters/fmla.htm)

Equal Employment Opportunity Commission's (EEOC)

(http://webapps.dol.gov/elaws/firststep/poster_direct.htm)

Employee Polygraph Protection Act (EPPA)

(http://www.dol.gov/whd/regs/compliance/posters/eppa.htm)