CP EAME Executive Assistant

Role purpose:

• Provide high level support to the Regional Director EAME CP and the Regional Heads CP Finance and CP Human Resources in EAME including effective coordination and support to their agendas, serving as liaison with direct reports, other executives of the company and their executive assistants and external key stakeholders.
• Ensure high quality administrative and secretarial responsibilities, flexibly adapting and responding to ever-changing environment.

Accountabilities:

• Manage Regional Director EAME CP and Regional Heads FIN & HR Agendas, with high quality administrative support.
• Support the logistics and organization of regional-international meetings Face to Face as well as video (Zoom, Teams, etc.) based, with the support of technology and digital tools (Smartsheet, Teams) in the coordination of the EAME CP agenda including venue selection, booking meetings, travel and hotel bookings, preparing meetings and events,
• Provide Back-office support, manage documentation and analysis, prepare PowerPoint presentations and maintain team spaces (Teams)
• Planning, coordinating and handling requests, queries to Regional Director CP and Regional FIN / HR heads ensuring that these are dealt with necessary confidentiality, effectively and with fast turnaround, where required, monitoring responses.
• Liaising with relevant internal functions/stakeholders to ensure timely responses, forwarding to others where applicable, and following up on responses.
• Effective planning and organization of Regional CP Head / FIN &HR Heads diaries / schedules and expenses reports
• Highly sensitive management of confidential information (internal/external)
• Coordinating with the other assistants and the support functions
• Provides project support as needed

• Bachelor’s Degree in business administration, Economics, or related fields or vocational educations, master’s degree desirable
• At least 5+ years’ experience preferably within a large multinational organization providing executive assistance support at a senior level, with the ability to juggle a variety of tasks and to organize events
• Digital Savvy able to work with multi digital and traditional tools such as Microsoft Office, Outlook, Smartsheet, TeamSpace’s management/maintenance.
• Excellent English language skills required, both written and spoken. German and French fluency is a plus
• Experience in project management and workflows
• People skills – collaborative, relationship, communication at ease with executives as well as with other assistants and colleagues
• Experience managing travel, purchases and expenses through tools and systems (Concur, SAP, Purchase)
• Experience in managing events
• A proactive approach, resilience, adaptability and the ability to work under pressure. Team working, thoroughness, initiative, ability to learn
• Experience and ability to deal with senior level Management and both internal and external customers
• Ability to respond quickly and enjoys a fast paced, demanding environment, ability to manage multiple requests
• Attention to details, strong quality service and customer orientation
• Conscientious, reliable and motivated

• Some travel required to support offsite meetings (1 to 2 times per year).
• Employee may, as part of his/her role and maybe through multifunctional teams, participate in the creation and design of innovative solutions. In this context, employee may contribute to inventions, designs, other work product, including know-how, copyrights, software, innovations, solutions, and other intellectual assets.

What we offer:

• We offer a position which contributes to valuable and impactful work in a stimulating and international environment
• Flexible working arrangements and environment with an open culture and diverse workforce
• The opportunity to work with and learn from highly qualified and experienced employees
• Learning culture (Together we Grow) and wide range of training options
• You will profit from an onsite doctor, gym, canteen, and other benefits

Interested? We look forward to receiving your online application including all relevant documents (cover letter, CV, diploma, certificates) – reference number 18049306.

As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all –while minimizing the use of land and other agricultural inputs.

Syngenta Crop Protection keeps plants safe from planting to harvesting. From the moment a seed is planted through to harvest, crops need to be protected from weeds, insects, and diseases as well as droughts and floods, heat and cold. We create innovative products and solutions that focus on the needs of farmers, society and nature.

Syngenta Crop Protection is headquartered in Switzerland and presence in more than 90 countries around the world.