Admin Assistant Coordinator

Role purpose

• Providing site management with, facility, infrastructure, procurement , with effective and efficient admin support to ensure the smooth daily operation to the site and belonging community.

Accountabilities

• Ensure normailization of the daily office and administrative duties
• Manage effective procurement process complying with both external and internal regulations and standards
• Provide timely reporting and ad-hoc support on admin tasks to site manageger and site leadership team
• Key interactions with local procurement, Finance and HR business partnering functions
• Maintain supplier list and coordinate yearly evaluation input
• Assure compliance with all company, local, state and federal regulatory requirements related to administration.
• Effectively on-board new employees: provide new employee orientation and maintain employee records.
• Prepare monthly expense report and provide procurement solitions to be align with the budget.
• Ensure all facility operation documents and permits are current and renewed on time.
• Coordinate and supervise office services, including mail, shipping logs, office equipment and supplies.
• Manage all indirect procurement process by communicating vendors and collecting quatations .
• Track and keep up to date assets recording process
• Manage monthly expenses for the sites and conduct expense report on a regular basis
• Organize regular emergency training at the site by having alignment with the team members.
• Facilitite booking process for internal & external visitors  
• Responsible for coding, authorizing, and entering of all accounts payable into SAP.
• Manage records retention program.
• Effectively communicating on a daily base with peers and supervisor regarding the status of projects and work activities.
• Responsible for coding, requesting, authorizing, and entering of all accounts payable
• Takes on additional projects within seed operations, communicates across boundaries well. 
• Collaborate with breeders/BTS/Project Mgrs to meet site needs. 
• GSPP : Follow all GSPP rules and process during the daily operation at the site.
• Support HSEQ lead in case of any need
• Maintain a communication with 3rd part stakeholders and complete proper documentation
• Follow up and regularly control expenses through SAP and POs

Syngenta Seeds is one of the world’s largest developers and producers of seed for farmers, commercial growers, retailers and small seed companies. Syngenta seeds improve the quality and yields of crops. High-quality seeds ensure better and more productive crops, which is why farmers invest in them. Advanced seeds help mitigate risks such as disease and drought and allow farmers to grow food using less land, less water and fewer inputs.
Syngenta Seeds brings farmers more vigorous, stronger, resistant plants, including innovative hybrid varieties and biotech crops that can thrive even in challenging growing conditions. Syngenta Seeds is headquartered in the United States.

Knowledge, experience & capabilities

Critical knowledge

• Communication  skills
• Ariba/SAP
• Time  and schedule management
• Basic understanding of the farm operations
• Basic finance and accounting knowledge
• Stakeholder and community management

Critical experience

• At least 3 years of administration support experiences
• Bachelor degree
• Good command of English preferred

Critical technical, professional and personal capabilities

• Communication skills
• Time management skills
• Office software application
• Result and service orientated

Critical success factors & key challenges

• Ability to manage a broad set of tasks and priorities
• Reliable, deliver on promises