HR Advisor

To support the achievement of high quality and consistent HR operations ensuring productivity and efficiency at all levels within the HR Function, while leveraging data analytics to drive evidence-based decision-making and optimize HR processes.

Accountabilities

1. Audits and Compliance

• In charge of HR audits i.e. ASLN, Kenya Flower Council and any other
• Facilitation of external trainings in conjunction with HSE department
• Facilitation & participation in internal trainings for Code of Conduct, Non Discrimination & the Whistle blower program
• Training evaluations

1. Employee relations

• Coordination of Gender committee meetings & trainings
• Union committee coordination
• Grievance and Disciplinary Management with the assistance of HR Generalist
• Operational support to Employees & Line Managers in day to day enquiries & follow ups
• Participate in disciplinary hearings in conjunction with HR Generalist and Line Manager

1. Payroll & Other Benefits Administration

• Payroll Administration including implementation of CBA salary reviews for both Seasonal & Permanent Employees
• Payroll reporting and month to month variance analysis
• FTE monitoring and control against set budget and monthly reporting to the Finance BP
• Employee data management and updating
• Statutory deductions implementation and remittance
• School Fees Benefit administration for Team Organizers and Supervisory Level of employees
• Time and attendance recording and reporting through the Muster Rolls and Biometrics system. Ensure that the data is accurate and delivered in a timely manner for payroll processing
• Recording of overtime and other allowances for payroll processing

1. Administrative Role

• Time and attendance Management-Absenteeism follow up and issuance of corrective action
• Office administration including responding to enquiries external stakeholders, visitors among others
• Company clinic correspondences, work Injuries monitoring in conjunction with the HSE department
• Filing of employee documents in their personal files

1. Recruitment and Selection

• In charge of recruitment and selection for seasonal employees
• Induction of New employees
• Coordination of interviews for supervisory category of employees with the guidance of HR Generalist
• Participation in interviews and shortlisting for unionisable and lower management level of employees with the assistance of HR Generalist

1. Employee Exit Management

• Management of separation process for Leavers with the guidance of HR Generalist including exit interviews
• Final dues computations for leavers
• Issuance of Certificate of service plus recommendation letter upon request
• Issuance of notice to retirees to be, with the guidance of HR Generalist & Line Manager

Syngenta is a Global Agribusiness Company with its headquarters in Basel, Switzerland. We are a market leader in the breeding and production of Seeds and Cuttings for high-quality pot and bedding plants. In Kenya, we have two production Sites; Kenya Cuttings Limited based in Thika, and Pollen Limited based in Ruiru.

Knowledge, Experience & capabilities

Critical Knowledge and Experience:

• University Degree in Business Administration / Social Sciences/ Human Resources
• Higher Diploma in HR
• At least 2 years of experience in HR
• A good understanding and interpretation of the Kenya labour laws

Critical Skills and Capabilities:

• Stakeholder Management
• Communication and interpersonal skills
• Confidentiality
• Empathy